OFFICERS
Our Club Officers:
The 2008 slate of officers for the Crossroads Cruisers is a follows:
Charles Morton, President
Steve Hall, Vice President
Suzie Gray, Secretary
Cindy Hall, Secretary
Kim Hollingsworth, Treasurer
Brenda Copeland, Event Director
Faye Owen, Event Director
CLUB BY LAWS
Club By Laws
Constitution
and By-Laws
Article I – Name
Crossroads Cruisers
Article II – Purpose
The purpose of the association is to establish an association of members whose primary interest is in restoring, customizing, and preserving antique cars and trucks.
Establish a nonprofit association with all profit to go into the club treasury for the betterment of the club, community, or a charitable organization.
No individual member shall pursue any endeavor using the club name or position in the club as leverage to better themselves financially.
Article III – Insurance
An insurance policy may be purchased to cover liabilities of club functions. Members are prohibited from appraising automobiles using Club membership or Club Offices held as a basis for making such appraisals (this does not prohibit a club member from making appraisals based on other qualifications).
Article IV – Membership
Membership shall be opened to persons with a genuine interest in the preservation of antique cars and trucks, but ownership is not required for membership. An annual membership fee of $25.00 which covers the “living at home” family shall fall under his/her membership with equal voting rights for member/husband and/or member spouse and equal status in all club activities. Annual dues are due and payable October 1 – December 31.
Dues not paid 3 months after due date, member(s) are placed under inactive
membership roster. All formal club communication is discontinued until dues are made current.
New members are accepted in the association upon recommendation of an older member. It is upon this old member’s recommendation that a new member is accepted. New member applications must be filled out and submitted before membership and dues can be accepted. Dues are payable upon completion of application and acceptance. Dues are to be prorated to one half after six months into the year.
New member applications can be screened by the Club Membership Committee if there is sufficient cause. The committee will call a meeting and after discussion, the committee members present shall decide disposition of the new application. The prospective member’s sponsor shall be notified of the results (if necessary).
It is important that new membership in the association be based on the premise that membership is desired in the association by prospective members. Also, that new membership is generally acceptable to present membership, and that the new membership is desirable and obtainable for the purpose of promoting and preserving classic and antique automobiles and trucks as well as joining the association for social, benevolent, and fellowship purposes. Membership is based on mutual trust and friendship to enhance and further develop the association and its membership.
Article V – Officers
The officers of the association shall consist of a President, Vice President, Secretary, Treasurer, and Activity Director. Any member (male or female) in good standing shall be eligible to hold any of the offices.
The officers of this association shall be elected annually by the membership of this association at the January Meeting (Officers elected October 10, 2006 will serve until January 2008) and serve for a period of one (1) year. No member shall hold the Office of President more than two consecutive terms (a member may serve as many terms as he/she is elected, as long as there is a break after each second consecutive term). Nominations for Officers shall be made by secret nominating ballot with all members present at the annual meeting having a nominating ballot and being given the chance to use the ballot. Only members present will be eligible for nomination. The secretary will open the nominating ballots and call the names of all members nominated for each position. The President will then ask each nominee if he/she will accept the position if elected. Nominees that decline the nomination will not be considered. A vote by secret ballot will then be held to determine all contested positions. Positions not contested (those with only one nominee) shall have the nominee declared elected by acclimation.
Any officer may be removed from office by a three-fourths (¾) vote of the active membership.
The President shall be the chief officer of this association, and shall preside at all meetings of its membership. The President shall supervise all affairs of the association, and meeting of its membership. He/she will act as ex-officio member of all committees and schedule regular elections and be sure they are held in accordance with the constitution. The President shall administer a “tie breaking” vote, if needed, during all club votes.
The Vice President shall act as President of this association when that office becomes vacant until a meeting of the membership elects a successor. The Vice President should represent the President on all committees and report of their success. The Vice President will perform all the duties of the President in his/her absence.
The Secretary shall record all the proceedings of this association and shall be empowered to certify jointly with the President as to such proceedings. The Secretary shall handle all correspondence and maintain an attendance record for said association. He/she shall also maintain a complete membership roster with all information readily obtainable. He/she will serve as public relations director; offering news stories and reports for publication. The Secretary will have overall responsibility in preparation of the club’s periodic newsletter. He/she will record and maintain the minutes of the club, give notice of all regular and special meetings of the membership based of the directives from the President, and supervise all records of the club. The Secretary will further be responsible for providing flowers for bereaving members and their families.
The Treasurer shall have custody of all association funds and securities and shall keep the books belonging to the association. He/she shall keep full and accurate accounts of all receipts and disbursements; he/she shall deposit all monies, securities and other valuable effects in the name of the association in such depositories as may be designated for that purpose by the membership. The Treasurer shall disburse the funds of the association as may be directed by the officers and the membership, taking proper vouchers for such disbursements, and shall render to the officers and membership at the annual meeting and wherever requested by them, an account of all his/her transactions as Treasurer and of the financial condition of the association. The Treasurer shall collect the dues and collect all other income due the club. The association’s checking account shall be structured requiring two signatures from the President, Vice President, or Treasurer to sign/issue checks.
The Activity Director will plan and direct all social functions (such as cruise-ins, cruises, car shows, special club functions, etc.) and general gatherings of the club membership. The Activity Director shall appoint a committee to assist in the duties of this position. The Activity Director will also assist the President in maintaining adherence to the rule of conduct by all club members and visitors at all club functions.
In addition, the Activity Director is responsible for helping make visitors to the club or other functions welcome and to assist in the control of vehicles at club functions, etc.
Article VI – Resignation and Expulsion
Any member may resign by written notice to the Secretary or Treasurer. His/her resignation shall become effective upon receipt and upon payment of any and all indebtedness due the association. Expulsion and/or any other disciplinary measure taken with regard to failure to pay dues, fees, infractions of the association rules and regulations and/or other causes shall be determined by the majority of the voting members and after the member(s), under action, shall have been given written notice at his/her last known address of his/her position to the voting membership. This also applies to any officer of the club who meets the above criterion.
Article VII – Meetings, Shows, Special Functions, etc.
The annual meeting of the association shall be held in January of each year. This is designated as the Annual Dinner. It is held for the purpose of providing the entire active membership in attendance. At this meeting/dinner, election of officers, annual reports of officers and committees and such other business will take place. One regular monthly meeting will be held each month at a date, time, and place determined by majority vote at any meeting at which a quorum is present.
Special meetings may be called at the direction of the President and/or at the request of five (5) or more members. A quorum shall be defined as five (5) or more active members present, one of which must be the President or Vice President to conduct the meeting and either the Secretary or Treasure to record the minutes of the meeting. Any and all action taken at a special called meeting shall be reported at the next regular monthly meeting for the purpose of putting the action in the minutes of the regular meeting and to keep all members properly informed.
Special club shows, which are only open to member’s vehicles, the following rules apply:
1. Condition of the vehicle shall be left to the discretion of the owner.
2. "For Sale” signs can be displayed at these particular shows.
Club members shall not be eligible for any prizes or awards at shows or events hosted or produced by the Crossroads Cruisers. However, Club Members shall be eligible for 50/50 drawings at shows or events hosted or produced by the Crossroads Cruisers. This shall not apply for shows or events produced for other organizations if the Crossroads Cruisers name is not used.
The Club will not hold any member liable for damage to any Club equipment while the equipment is in the possession of a Club member.
Alcoholic beverages or controlled substances are not allowed during any club function. Noncompliance can result in suspension. Any member who is representing the club in an official capacity should have exemplary conduct.
Article VIII – Special Committees, etc.
The association shall have a membership committee which shall be appointed by the club officers at the beginning of each year, to consist of no less than two or more than four club members. Its membership shall consist of members who can fairly and faithfully represent the best interest of the association and its membership. It is this committee’s function to screen new members when and if necessary. To accept, discuss, and rule on any concerns about membership and be a resource for inquires and information about association membership and qualifications as it pertains to club rules and by-laws. These committee members can be direct contacts for prospective members to obtain applications and other information about the association.
Article IX – Amendment to the Constitution and By-Laws
Any member in good standing may propose changes to the Constitution and By-laws by presenting the changes in writing to the Officers of the Club, at any regular or special meeting. The proposed changes shall be mailed to all active members and said changes shall be discussed and voted on at the next regular meeting at which a quorum is established. The changes shall become effective immediately if passed by a majority vote, but shall be temporary until the next annual meeting. At each annual meeting, the changes to the Constitution and By-laws that have been passed by a majority vote at other meetings during the year shall be discussed and voted on again for final ratification. All changes that pass by a majority vote at the annual meeting shall become permanent. Changes that fail to carry a majority vote at the annual meeting shall revert back to the original wording that said changes replaced in the Constitution and By-laws.
Amendments to the Constitution and By-Laws were approved and adopted by a majority vote of the membership at the November 16, 2004 special called meeting.
Signed: President, 2006 – 2007 ________________________________
Charles H. Morton
Vice President __________________________________
Steve Hall
Secretary __________________________________
Cindy Hall
Treasurer __________________________________
Kim Hollingsworth